Inclusivity Statement

The National Collegiate Honors Council understands that the exchange of ideas and the opportunity to analyze and express different viewpoints is essential to the organization’s mission: to support and enhance honors community and honors education. It is the responsibility of each member to ensure that the purposes and activities of NCHC events are consistent with that mission. NCHC is committed to fostering an inclusive environment that welcomes and celebrates all expressions of diversity and identity. In that same regard, NCHC does not tolerate nor approve of programs and actions that would encourage or celebrate hatred, violence, abusive behavior, religious intolerance, irresponsible or illicit drug and alcohol use, and the objectification of human beings.


Code of Conduct

NCHC is dedicated to providing a harassment-free conference experience for everyone. We do not tolerate harassment of conference participants in any form. This code applies to every individual at the event, whether attendee, speaker, exhibitor, award recipient, staff, contractor or other. It is also a violation of this policy to retaliate against an individual for reporting bullying, discrimination or harassment or to intentionally file a false report of bullying, discrimination, or harassment.

Conference participants violating these expectations may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes, but is not limited to:

  • Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or any other aspect of personal identity.
  • Sexual images in public spaces
  • Deliberate intimidation, stalking or following
  • Harassing photography or recording
  • Sustained disruption of talks or other events
  • Inappropriate physical contact
  • Unwelcome sexual attention
  • Advocating for, or encouraging, any of the above behavior

Enforcement

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, conference organizers may take action to keep the event a welcoming environment for all participants. This may include warning the offender to expulsion from the conference with no refund. Organizers will take action to address individual disruptions to the activities or those making the environment hostile for participants.

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. We want you to be comfortable and respected as part of NCHC’s events.

You can make a report by contacting an NCHC staff member, located at the Info Desk. Staff will ensure you are safe and cannot be overheard. They may involve other event organizers to ensure that your report is managed properly. Telling your story may be uncomfortable, but your privacy will be respected. You can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are, unless actionable allegations are made.

We value your attendance and your well-being. The NCHC team will be happy to assist you to feel safe for the duration of the event.


Conference Badges

Conference attendees must wear their official conference badges to be admitted to conference events, including all meals, sessions, and receptions. There will be a $50 fee for replacement badges.


LCD Equipment Policy

If you are making a presentation, do not use any LCD or computer equipment that the NCHC Staff has not authorized in advance. We have provided the Sheraton with a list of approved presentations and their AV needs. If you have not been authorized to use an LCD for your presentation, please do not ask the Sheraton staff to hook up or plug in any unauthorized equipment. Be aware that NCHC takes no responsibility for unauthorized or unapproved charges. NCHC will turn all such charges over to the presenter for full and prompt payment.


ADA Accommodations

The Americans with Disabilities Act gives civil rights protections to individuals with disabilities similar to those provided to individuals on the basis of race, color, sex, national origin, age, and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services, and telecommunications.

Sign language interpreters will be available for selected conference sessions. Please see NCHC Staff at the Information Desk for details. If you require additional accommodations as defined by the ADA, please see the NCHC Staff for assistance .


Refund Policy

All requests for refunds MUST be submitted in writing to the national office and RECEIVED no later than 11:59 PM CST by the dates listed below. Telephone requests will not be honored. Written requests for refunds will be processed as follows:

  • Received by October 6: Full refund, less a $50 per person administrative fee
  • Received October 7–30: 50% refund, less a $50 per person administrative fee
  • Received on or after October 31: No Refunds


Photo Release

Registration and attendance at, or participation in, NCHC meetings and other activities constitutes an agreement by the registrant to the use and distribution of the registrant or attendee's image or voice in photographs, videos, electronic reproductions, and audio recordings of such events and activities by the NCHC and other third parties--including, but not limited to the venue, the host city, and the host city CVB.

By entering the event premises, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by NCHC and its affiliates and representatives. Images, photos and/or videos may be used to promote similar NCHC events in the future, highlight the event and exhibit the capabilities of NCHC. You release NCHC, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or or sound recordings.

By entering the event premises, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, web casting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by NCHC or the person or entity designated to do so by NCHC.