WASFF Annual General Meeting

What:
Panel
When:
Sunday Apr 21   04:00 PM to 06:00 PM (2 hours)
Where:
King Sound
Discussion:
0
NOTICE OF 2019 WASFF ANNUAL GENERAL MEETING

At Swancon, at The Esplanade hotel in Fremantle on Sunday the 21st of April, 4pm.

Agenda:

0A. Last call for nominations for the Board of WASFF.
0B. Last call for bids for the WARSFC (i.e. Swancon) for 2021

Meeting opens.

1. Apologies
2. Consideration of Minutes of the previous AGM
3. Matters arising from the previous AGM
4. Reports
Chairman
Treasurer
Administrator
Convention Steering Committee Co-ordinator
Swancon 43 2018
Swancon 44 2019
Swancon 45 2020
5. Appointment of Auditor
6. Appointment of a Returning Officer
7. Election of Organising Committee of the Western Australian Science Fiction Convention (Swancon 46 2021)
8. Election of Members of the board of WASFF (3 elected positions)
9. Motions on Notice:

Motion 1: Membership fee amendment
Preamble:
There is some concern over the clarity of fees and whether the constitution allows for different types of membership that may have different fees. The proposal below is to address these concerns.
Motion:
That constitution text:
6.1 The Board shall determine the annual membership fee to be paid for membership of WASFF.
be replaced with with new text:
6.1 The Board shall determine the annual membership fee to be paid for each category of membership of WASFF.
Moved: Brian Johnson; seconded Rohan Wallace.

Motion 2: Membership approval amendment
Preamble:
Some people feel the current membership provision does not provide for different types of membership fee for different classes of membership, and as soon as one paid the fee the person became a member, without permitting any vetting or acceptance process.

This flaw could allow a person that the organisation deems undesirable as a member to become a member, without the ability to refuse them membership.

The proposal below is to address these issues.
Motion:
That constitution text:
5.1.1 Membership is granted or renewed upon payment of the appropriate membership fee described in section 6.
be replaced with new text:
5.1.1 Membership is granted or renewed upon payment of the membership fee for the respective category of membership, subject to acceptance or re-acceptance according to the by-laws.
Moved: Brian Johnson; seconded Rohan Wallace.

10. General Business

Bids for Swancon 2021 must received by the WASFF chair (Doug Burbidge) before the start of the meeting. Guidelines and a bid form are available.

Nominations for the 3 elected positions on the WASFF board must be received by the WASFF chair (Doug Burbidge) before the start of the meeting. Please note that we desire a new person for the Treasurer role.

The constitution, regulations and by-laws are online.

Last AGM's (draft) minutes are available.

Immediately after the AGM is a board meeting which fills the chair, treasurer and administrator roles from the nine board members. Please note that the current chair is not intending to stand for chair again.

-- Doug Burbidge

Moderator
Participant
Participant
Lindentech
Project Engineer
Participant
Participant

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