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Please note that the 2022 COS Annual Meeting Exhibit Hall is currently sold out. If you would like to be added to the waitlist, please email Christine Bruce at events@cos-sco. Thank you!

Exhibitor Prospectus 

Global Convention Services Service Kit 

Customs Exemption Letter 


Please note that planning for an in-person meeting during a pandemic creates unique challenges. While COS will make every effort to ensure that selected booth location is accepted, it is important to note that final placement of companies’ booth will be determined by COS in order to best maximize the space, traffic flow and take into account the potential need for social distancing. Exhibits are assigned according to sponsorship levels, booth size, exhibitor requirements and efficient use of all exhibit square footage. 2022 sponsors have first option on booth location.

Important deadlines

March 4 - Cancellation of reserved booth space or tabletop

April 1 - Final payment on booth rental

           - Submission of plan or “sketch” for island/peninsula display for approval

April 15 - Request for hotel room drops

April 29 - Request to distribute food and beverage in the booth

             - Request to use COS logo 

              - Approval of any incentive

May 1 - Booth staff registration

May 8 - Hotel reservations at group rate

Exhibit move-in and move-out

Load-in and booth setup               Wednesday, June 8, 1400–2000

Service desk                                 Wednesday, June 8, 1400–2000

                 Thursday, June 9, 0800–2000

Booth setup and move-in             Thursday, June 9, 0800–2000

Teardown and load-out                 Sunday, June 12, 1330-1800


Exhibit hours

Friday, June 10, 0930–1730

Saturday, June 11, 0930–1730

Sunday, June 12, 0930–1330

Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall 1145–1215.

Morning break: 1000–1045

Lunch: 1215–1330

Afternoon break: 1500–1545

Contact information


Christine Bruce

Project Lead, Meeting Logistics & Exhibits

Canadian Ophthalmological Society


Global Convention Services

Tel: 902-425-1400 ext. 1


John Santini

Director of Operations

ConsultExpo Inc.

Tel: (514) 482-8886 ext. 1

Information for exhibitors