2022 COS Annual Meeting and Exhibition

INFORMATION FOR EXHIBITORS

Please note that the 2022 COS Annual Meeting Exhibit Hall is currently sold out. If you would like to be added to the waitlist, please email Christine Bruce at events@cos-sco. Thank you!

Exhibitor Prospectus

Global Convention Services Service Kit

Customs Exemption Letter

IMPORANT NOTE: SPACE ASSIGNMENT

Please note that planning for an in-person meeting during a pandemic creates unique challenges. While COS will make every effort to ensure that selected booth location is accepted, it is important to note that final placement of companies’ booth will be determined by COS in order to best maximize the space, traffic flow and take into account the potential need for social distancing. Exhibits are assigned according to sponsorship levels, booth size, exhibitor requirements and efficient use of all exhibit square footage. 2022 sponsors have first option on booth location.

Important deadlines

March 4 - Cancellation of reserved booth space or tabletop

April 1 - Final payment on booth rental

- Submission of plan or “sketch” for island/peninsula display for approval

April 15 - Request for hotel room drops

April 29 - Request to distribute food and beverage in the booth

- Request to use COS logo

- Approval of any incentive

May 1 - Booth staff registration

May 8 - Hotel reservations at group rate

Exhibit move-in and move-out

Load-in and booth setup Wednesday, June 8, 1400–2000

Service desk Wednesday, June 8, 1400–2000

Thursday, June 9, 0800–2000

Booth setup and move-in Thursday, June 9, 0800–2000

Teardown and load-out Sunday, June 12, 1330-1800

Exhibit hours

Friday, June 10, 0930–1730

Saturday, June 11, 0930–1730

Sunday, June 12, 0930–1330

Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall 1145–1215.

Morning break: 1000–1045

Lunch: 1215–1330

Afternoon break: 1500–1545

Contact information

EXHIBIT MANAGEMENT

Christine Bruce

Project Lead, Meeting Logistics & Exhibits

Canadian Ophthalmological Society

events@cos-sco.ca

EXHIBIT & FREIGHT SERVICES

Global Convention Services

Tel: 902-425-1400 ext. 1

Halifax@globalconvention.ca

CUSTOMS BROKER

John Santini

Director of Operations

ConsultExpo Inc.

Tel: (514) 482-8886 ext. 1

johns@consultexpoinc.com

www.consultexpoinc.com/onlineforms

<h2>INFORMATION FOR EXHIBITORS</h2>Please note that the 2022 COS Annual Meeting Exhibit Hall is currently sold out. If you would like to be added to the waitlist, please email Christine Bruce at <a href="mailto:events@cos-sco">events@cos-sco</a>. Thank you!<a target="_blank" rel="noopener noreferrer" href="https://sites.grenadine.co/sites/cos-sco/en/2022-cos-annual-meeting-and-exhibition/svc/documents/get_document/249">Exhibitor Prospectus </a><a target="_blank" rel="noopener noreferrer" href="https://sites.grenadine.co/sites/cos-sco/en/2022-cos-annual-meeting-and-exhibition/svc/documents/get_document/242">Global Convention Services Service Kit</a> <a target="_blank" rel="noopener noreferrer" href="https://sites.grenadine.co/sites/cos-sco/en/2022-cos-annual-meeting-and-exhibition/svc/documents/get_document/247 ">Customs Exemption Letter </a><h3>IMPORANT NOTE: SPACE ASSIGNMENT</h3>Please note that planning for an in-person meeting during a pandemic creates unique challenges. While COS will make every effort to ensure that selected booth location is accepted, it is important to note that final placement of companies’ booth will be determined by COS in order to best maximize the space, traffic flow and take into account the potential need for social distancing. Exhibits are assigned according to sponsorship levels, booth size, exhibitor requirements and efficient use of all exhibit square footage. 2022 sponsors have first option on booth location.<h3>Important deadlines</h3>March 4 - Cancellation of reserved booth space or tabletopApril 1 - Final payment on booth rental           - Submission of plan or “sketch” for island/peninsula display for approvalApril 15 - Request for hotel room dropsApril 29 - Request to distribute food and beverage in the booth             - Request to use COS logo               - Approval of any incentiveMay 1 - Booth staff registrationMay 8 - Hotel reservations at group rate<h3>Exhibit move-in and move-out</h3>Load-in and booth setup               Wednesday, June 8, 1400–2000Service desk                                 Wednesday, June 8, 1400–2000                 Thursday, June 9, 0800–2000Booth setup and move-in             Thursday, June 9, 0800–2000Teardown and load-out                 Sunday, June 12, 1330-1800 <h3>Exhibit hours</h3>Friday, June 10, 0930–1730Saturday, June 11, 0930–1730Sunday, June 12, 0930–1330Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall 1145–1215.Morning break: 1000–1045Lunch: 1215–1330Afternoon break: 1500–1545<h3>Contact information</h3>EXHIBIT MANAGEMENTChristine BruceProject Lead, Meeting Logistics & ExhibitsCanadian Ophthalmological Societyevents@cos-sco.caEXHIBIT & FREIGHT SERVICESGlobal Convention ServicesTel: 902-425-1400 ext. 1Halifax@globalconvention.caCUSTOMS BROKERJohn SantiniDirector of OperationsConsultExpo Inc.Tel: (514) 482-8886 ext. 1johns@consultexpoinc.comwww.consultexpoinc.com/onlineforms

<h2>RESEIGNEMENTS POUR LES EXPOSANTS</h2>Veuillez prendre note que le salon des exposants du Congrès annuel 2022 de la SCO affiche complet. Si vous souhaitez ajouter votre nom à la liste d’attente, écrivez à Christine Bruce à l’adresse <a href="mailto:events@cos-sco">events@cos-sco</a>. Merci!<a target="_blank" rel="noopener noreferrer" href="https://sites.grenadine.co/sites/cos-sco/en/2022-cos-annual-meeting-and-exhibition/svc/documents/get_document/249">Prospectus </a><a target="_blank" rel="noopener noreferrer" href="https://sites.grenadine.co/sites/cos-sco/en/2022-cos-annual-meeting-and-exhibition/svc/documents/get_document/242 ">Global Convention Services services d’expositions</a> <a target="_blank" rel="noopener noreferrer" href="https://sites.grenadine.co/sites/cos-sco/en/2022-cos-annual-meeting-and-exhibition/svc/documents/get_document/247 ">Lettre d’exemption douanière</a><h3>NOTE IMPORTANTE : ATTRIBUTION DES EMPLACEMENTS</h3>La planification d’un congrès en personne en temps de pandémie pose des défis particuliers. Nous tenterons l’impossible pour vous attribuer l’emplacement de votre choix. C’est toutefois la SCO qui déterminera la disposition des kiosques d’entreprises de façon à maximiser l’espace, faciliter la circulation et tenir compte de l’imposition potentielle d’une distanciation sociale. Les kiosques sont attribués en fonction du niveau de commandite, de la taille des kiosques, des besoins des exposants et de l’utilisation efficace de la surface d’exposition. Les commanditaires de 2022 ont le premier choix d’emplacement.<h3>Dates limites importantes</h3>Le 4 mars - Annulation d’un stand réservéLe 1 avril - Paiement final des frais de location d’un stand                - Demande d’approbation d’un plan ou d’un « croquis » d’îlot ou de péninsuleLe 15 avril - Demande de distribution de cadeaux promotionnels dans les chambresLe 29 avril - Demande de distribution de nourriture et de boisson à un stand                  - Présentation du profil de l’organisme et du logo                   - Approbation des incitatifsLe 3 mai - Inscription des exposantsLe 8 mai - Réservation des chambre d’hôtel au tarif de groupe<h3>Exposition – montage et démontage</h3>Déchargement et installation du stand   Le mercredi 8 juin 1400-2000Bureau de service                                   Le mercredi 8 juin 1400-2000               Le jeudi 9 juin 0800-2000Installation du stand et montage             Le jeudi 9 juin 0800–2000Démontage et chargement                     Le dimanche 12 juin, 1330-1800 <h3>Heures du salon des exposants</h3>Le vendredi 10 juin, 0930-1730Le samedi 11 juin, 0930-1730Le dimanche 12 juin, 0930-1330Les pauses et le dîner des participants seront servis dans le salon des exposants; le dîner des exposants sera servi dans le salon des exposants entre 1145 et 1215.Pause de l’avant-midi : 1000-1045Dîner : 1215-1330Pause de l’après-midi : 1500-1545 <h3>Contactez-nous</h3>LOGISTIQUES, EXPOSITIONSChristine BruceChargée de projet, Organisation des réunions & d'expositionSociété canadienne d’ophtalmologie<a href="mailto:events@cos-sco.ca">events@cos-sco.ca</a> SERVICES D’EXPOSITION ET TRANSPORT DE FRETGlobal Convention Services<a href="mailto:Halifax@globalconvention.ca">Halifax@globalconvention.ca</a>Tél : 902-425-1400 ext. 1 COURTIER EN DOUANEJohn SantiniDirecteur d’opérationsConsultExpo Inc.johns@consultexpoinc.comwww.consultexpoinc.com/onlineformsTél : 514.482.8886 x1

INFORMATION FOR EXHIBITORS

IMPORANT NOTE: SPACE ASSIGNMENT

Important deadlines

Exhibit move-in and move-out

Exhibit hours

Contact information

Information for exhibitors