Attendee FAQ

Meeting Details

When and where will the COS Annual Meeting and Exhibition be held?
The COS Annual Meeting and Exhibition will be held at the Québec City Convention Centre from June 15-18th, 2023. 

What should I consider before arriving at the COS Annual Meeting and Exhibition?

Here are some tools and items you can bring to ensure the most productive and safe experience:

• As the COS is reducing the use of plastics, please bring a water bottle. Filling stations will be in every room.
• A tablet or laptop computer to download and view handouts, with the Annual Meeting website bookmarked to your home screen
• A pen and notepad
• Comfortable walking shoes
• A bag to hold any additional meeting materials
• A mask

Plan for Delays:
Please allow an extra 15 to 20 minutes when you first arrive at the Convention Centre.

Parking:
Due to construction work on Rue Saint-Joachim and Avenue Honoré-Mercier, we recommend that you plan your visits to the Convention Centre and use the parking lot of the Marie-Guyart building (Complex G).

Will COS be hosting any networking and social events during the conference?
The Welcome Reception will take place on Thursday, June 15 from 6:00 – 7:00 pm ET in the Urban Space area at the Québec City Convention Centre (free to all registered delegates, please ensure you are wearing your badge in order to attend).

Will there be an option to review content after the meeting?
Yes, some content will be available to COS members after the event on-demand, as recordings. These on-demand recordings will be available to COS members through the COS Practice Resource Centre.

Will I be required to wear a mask while attending the COS Annual Meeting and Exhibition?

• COS strongly recommends masks be worn by delegates in indoor areas, particularly when near others, except when eating or drinking.
• Wearing masks in public indoor settings is no longer required, however, Québec Public Health recommends their continued use in populated spaces.
• Disposable masks will be available onsite. Masks should completely cover the nose, mouth, and chin. They must fit snuggly without gaps.

Registration

I would like to attend the 2023 COS Annual Meeting and Exhibition. How can I register?

Those interested in attending the meeting can register online through the registration platform or onsite at the Québec City Convention Centre in Hall 300. We recommend you register in advance of the meeting to avoid long wait times. Onsite registration hours are in Eastern Time:

I am a Presenter/Speaker. How do I register to attend the COS Annual Meeting and Exhibition?
Presenters/Speakers can register online through the registration platform or onsite at the Québec City Convention Centre in Hall 300.

I am a member of the media. Where do I register?
Media are to check-in at the registration desk to receive their conference badge. Media should contact Kim Tytler, Manager, Communications & Public Affairs if they wish to connect with Presenters/Speakers.

International attendees, what information should I consider before attending the COS Annual Meeting and Exhibition?
International attendees should always check current travel restrictions to Canada. Please refer to this website for the most up to date information regarding current restrictions for those entering into Canada.

Presentations

How will live streams and on-demand content be viewable and accessed?
Some on-demand content will be available to COS members after the event, as recordings. These recordings will be available through the COS PRC and member login.

I am a presenter; how can I be best prepared to deliver my talk at the 2023 COS Annual Meeting?

• Upload your PC or Mac presentation directly to: https://sub.encore-ca.events/cos2023/ before 6:00 PM ET on Wednesday, June 14, 2023.
• The aspect ratio for PowerPoint or Keynote is 16:9
• Most session rooms are equipped with standard audiovisual equipment and will include a head table, podium, microphone, floor microphones for questions. Podiums are equipped with Mac computers only. Presenters can use either PowerPoint or Keynote. Please inform a technician in the speaker preview room if you are unfamiliar with how to use a Mac computer and need assistance.
• Check your presentation onsite in the Speaker Preview Room (Room 305) at the Québec City Convention Centre. Please include a disclosure of conflict-of-interest slide at the beginning of your presentation (templates are available).
• Bring a back-up copy of your presentation to the meeting.
• If necessary, edit and revise your presentation the DAY BEFORE your scheduled talk and update with Speaker Preview Room. You may make changes up to 1-hour before the START OF YOUR SESSION.
• Arrive at your session room 15 minutes before the start of the session and check in with the moderator.

*If you require any special equipment or technology, please contact Danika Nieuwkoop, Manager, Continuing Professional Development, by Thursday, May 18, 2023, at dnieuwkoop@cos-sco.ca 

Accreditation

Please click here for more information regarding Accreditation, CPD Credits and Evaluations

Exhibition Hall 

When and where will the Exhibition Hall be held? 
The 2023 COS Annual Meeting and Exhibition will take place at the Québec City Convention Centre, Québec City, Québec from June 16 – 18, 2023. The Exhibition Hall is located in the 200 ABC and the hours are: 

• Friday, June 16, 9:30 a.m. - 5:30 p.m. Eastern Time
• Saturday, June 17, 9:30 a.m. - 5:30 p.m. Eastern Time
• Sunday, June 18, 9:30 a.m. - 1:30 p.m. Eastern Time