INFORMATION FOR EXHIBITORS
Please note that the 2023 COS Annual Meeting Exhibit Hall is currently sold out. If you would like to be added to the waitlist, please email Christine Bruce at cbruce@cos-sco.ca. Thank you!
IMPORANT NOTE: SPACE ASSIGNMENT
Please note that planning for an in-person meeting during a pandemic creates unique challenges. While COS will make every effort to ensure that selected booth location is accepted, it is important to note that final placement of companies’ booth will be determined by COS in order to best maximize the space, traffic flow and take into account the potential need for social distancing. Exhibits are assigned according to sponsorship levels, booth size, exhibitor requirements and efficient use of all exhibit square footage. 2023 sponsors have first option on booth location.
Important deadlines
March 3 - Cancellation of reserved booth space or tabletop
April 3 - Final payment on booth rental
Submission of plan or “sketch” for island/peninsula display for approval
April 21 - Request for hotel room drops
May 1 - Request to distribute food and beverage in the booth
Request to use COS logo
Approval of any incentive
Booth staff registration
May 25 - Hotel reservations at group rate
Exhibit move-in and move-out
Load-in and booth setup Wednesday, June 14, 1400–2000
Service desk Wednesday, June 14, 1400–2000
Thursday, June 15, 0800–2000
Booth setup and move-in Thursday, June 15, 0800–2000
Teardown and load-out Sunday, June 18, 1330-1800
Exhibit hours
Friday, June 16, 0930–1730
Saturday, June 17, 0930–1730
Sunday, June 18, 0930–1330
Delegate breaks and lunches will be served in the Exhibit Hall; lunches for exhibitor representatives will be served in the Exhibit Hall 1145–1215.
Morning break: 1000–1045
Lunch: 1215–1330
Afternoon break: 1500–1545
Contact information
EXHIBIT MANAGEMENT
Christine Bruce
Manager, Event Operations, Sponsorship and Exhibits
Canadian Ophthalmological Society
cbruce@cos-sco.ca
EXHIBIT & FREIGHT SERVICES
CUSTOMS BROKER
John Santini
Director of Operations
ConsultExpo Inc.
Tel: (514) 482-8886 ext. 1
johns@consultexpoinc.com
www.consultexpoinc.com/onlineforms